What is internal quality assurance?
Support for IQA
The role of an IQA
Internal quality assurance cycle
IQA rationale, strategy and sampling plans
Checking the authenticity of learners' work
IQA resources for immediate download
Internal quality assurance (IQA) seeks to ensure that assessment activities have been conducted in a consistent, safe and fair manner. A system must be in place to monitor all aspects of teaching, learning and assessment from when a learner commences to when they finish. It can also take place prior to the learner commencing i.e. monitoring the application and interview process, to after they have left i.e. following up on progression routes. IQA should not just take place at the end of a programme or when a learner completes - this is bad practice. An internal quality assurer's role is also to support staff and arrange for further training and development if necessary.
Internal quality assurers are often supervisors or managers and are naturally responsible for staff, systems and procedures. Some are still working as assessors and performing both roles for the subject. That’s absolutely fine as long as they don’t IQA their own assessment decisions, as that would be a conflict of interest. Some smaller organisations might only have one assessor and one internal quality assurer, which again is fine providing they remain fully objective when carrying out their role. Some small teams, i.e. one assessor and one internal quality assurer can swap roles and IQA each other’s assessment decisions. Again, it’s not a problem unless the awarding organisation deems it is. It could be considered a good way of standardising practice, as they will be monitoring each other regularly to ensure consistency. You can work towards a qualification in IQA if you wish or take an online module as continuing professional development.
Scroll down the page to access downloadable resources and templates for IQAs.
If you are working towards an IQA qualification, guidance for completing the units can be found by scrolling down this page until you see the heading Internal Quality Assurance.
A reading list of quality books can be found by clicking here.
Resources to support teachers and learners of the qualifications can be found by clicking here.
Online modules for IQAs can be found by clicking here.
Information regarding quality assurance qualifications can be found by clicking here.
Videos can be seen by clicking here.
Scroll to the end of the page for downloadable IQA resources and templates.
As a minimum, an internal quality assurer should:
plan what will be monitored, from whom and when
observe trainer and assessor performance and provide developmental feedback
sample assessment records, learners’ work and assessment decisions
meet with learners and others, for example, witnesses from the workplace
facilitate the standardisation of practice
support trainers and assessors.
If you manage a tam of IQAs, you will be a lead IQA. You will usually be working as an IQA and be responsible for a team of IQAs in the same
subject area. However, you might also be responsible for IQAs who work in a
different subject area, for example, across an organisation. This helps to
standardise all IQA practice such as ensuring the same documents are
used by all IQAs. You might also have to co-ordinate external quality assurance (EQA) visits, and meet and communicate with them as required, as well as manage
the practice of IQAs and assessors.
Scroll down this page to access a downloadable handout: 'The role of a lead IQA' (Ref C9055 £1.50).
Depending upon the subject, the IQA cycle will usually be followed as in the diagram. The cycle will continue to ensure the training and assessment process is constantly monitored and improved if necessary.
Throughout the cycle, standardisation of practice between internal quality assurers should take place; this will help to ensure the consistency and fairness of decisions, along with the support given to assessors. Feedback should also be obtained from learners and others involved in the assessment process. This can help to improve the products and services offered.
The IQA cycle can involve the following aspects:
Identify the product or service – ascertain what is to be assessed and internally quality assured and why. For example, are learners working towards a qualification or are staff being observed performing their job roles? The criteria will need to be clear, i.e. units from a qualification or certain aspects of a job specification. Learners should be allocated to assessors in a fair way, for example, according to location or workload.
Planning – devise a sample plan to arrange what will be monitored, from whom and when. Plan the dates to observe trainer and assessor performance, hold team meetings and standardisation activities. Information will need to be obtained from assessors to assist the planning process, and risks taken into account such as assessor knowledge, qualifications and experience.
Activity – carry out the activities such as sampling learners’ work, observing trainer and assessor performance, and sampling assessment records and decisions. This aspect also includes holding meetings and standardisation activities, supporting and training relevant staff, and communicating with others involved in the assessment and IQA process.
Decision and feedback – make a judgement as to whether the assessor has performed satisfactorily and made valid and reliable decisions. Provide developmental feedback as to what was good or what could be improved. Agree action points if necessary and follow them up.
Evaluation – review the whole process of assessment and IQA to determine what could be improved or done differently. Agree action plans if necessary; implement and follow up. Follow any action plans from external quality assurers or others involved in the IQA process. Write self-assessment reports as necessary.
Records must be maintained of all the IQA activities for audit requirements. Examples of IQA records (as templates) and completed examples are available in the resources section at the end of the page. Just scroll down until you see AT006 and I9016.
If the qualification is accredited by an awarding organisation, external quality assurance (EQA) will also take place.
Scroll down the page to access a downloadable leaflet and checklist: 'Preparing for an EQA visit' (Ref I9018 £1.50).
If you wish to find out more about the IQA role, you can take the unit: Understanding the principles and practices of internally assuring the quality of assessment.
This is a knowledge based unit for anyone who wishes to know about the theory of internal quality assurance.
You do not need to carry out any internal quality assurance activities to achieve this unit.
Online CPD modules which cover the content of the IQA units can be found here.
If you are considering taking an IQA course, check out these tips to help you find a legitimate provider.If you are unsure of the terminology which surrounds certification of courses and qualifications, check out this page.
A good IQA system will start with a rationale; this is the reason why IQA takes place. A rationale will help to maintain the credibility of what is being assessed, as well as the reputation of your organisation. For example, you might think it is good practice for all assessors and IQAs to hold a recognised qualification in the subject that they are quality assuring, as well as having a quality assurance qualification (even if it's not a requirement). Having a rationale will help to ensure that all assessment and IQA activities are robust, and that they are safe, valid, fair and reliable.
An IQA strategy should then be produced based on the rationale and any identified risk factors (see below). The strategy is about how the rationale is implemented. The strategy will specifically state which monitoring activities will take place, such as: observing assessors; holding standardisation meetings; sampling learners' work & supporting assessment records; and talking to learners and others (such as workplace witnesses). The dates for the monitoring activities should be added to a sampling plan, which should be updated when they have taken place. A full set of IQA templates (plans and records) are available to download towards the end of the page. Records of all activities must be maintained for audit purposes, and made available to others as required, such as an EQA.
have separate plans for each activity if there are a lot of assessors and
learners, or combine them if numbers are small. Your plans should show
continual activity over the period of assessment. If IQA is carried out towards,
or at the end of the assessment process, there is little opportunity to rectify
any concerns or issues. There are lots of variables to take into consideration
when creating your plans. However, it's important to remember that IQA is not something which is 'added on' at the end, it should be continual throughout the programme. Nor should it be 100% as this becomes double assessment, not quality assurance. Sampling a percentage of work from each learner and/or assessor is considered bad practice. You must take account of the risks involved for your particular qualification, which will differ for each of the points in the bullet list below.
To decide on what to sample and from whom, you should consider the following:
Once you have your sampling plans, you can begin to carry out various IQA activities and document them. Depending upon your role, these might include:
If you are quality assuring an accredited qualification, it will be a requirement from the awarding organisation that you have a rationale, a strategy and a sampling plan.
If you completed the D34 or V1 Internal Quality Assurance Award many years ago, and you need to upgrade to demonstrate that you are now working at the current TAQA assessment and quality assurance standards, you can work through these online CPD modules.
Alternatively, you can read this page of information about upgrading your qualification, and then complete a self-assessment grid as evidence of your knowledge and practice.
As an internal quality assurer only samples activities, there is the possibility some aspects might be missed.
Imagine this taking place in a bakery, the quality assurer would not sample every item by tasting each product. They would only taste a sample from each baker, otherwise there would be nothing left to sell.
However, there are risks involved and these should be considered when planning an IQA sampling strategy.
For example, if an assessor is new to their role their work should be sampled more.
An internal quality assurer (IQA) should look out for:
(in alphabetical order)
a lack of confidence by the assessor to make correct decisions
a lack of standardisation activities leading to one assessor giving more of an advantage to a learner than another assessor of the same subject
a learner’s lack of confidence or resistance to be assessed
action points from external reports not being carried out by the target date
an assessor not taking into account a learner’s particular needs
an unsuitable environment for assessment to take place
answers to questions being obtained inappropriately by learners which leads to cheating
assessing written work too quickly and not noticing errors, plagiarism or cheating
assessor expertise, knowledge and competence not being kept up to date or whether new staff are working towards an assessor qualification. Unqualified staff might need their decisions countersigning. Staff should have appropriate job descriptions and development plans otherwise they won’t know what is expected of them
assessors who might be under or over assessing compared to other assessors
assessors using leading questions to obtain the correct answers they require
assistive technology for learners with particular needs is used wrongly or used to give too much support
awarding organisations prescribing assessment methods which might not complement the qualification, a learner’s needs, or the learning environment
changes to qualifications, standards, documents, records, policies and procedures: staff need to be kept up to date
feedback to the learner which is unhelpful or ineffective
high turnover of staff resulting in inconsistent support to learners
how quick (or how long) learners take to achieve with a particular assessor
instructions too complex or too easy for a learner’s ability
insufficient or incorrect action/assessment planning
lack of resources or time to perform the assessment role correctly
learners creating a portfolio of evidence which is based on quantity rather than quality, i.e. submitting too much evidence which does not meet the requirements
learners plagiarising or copying the work of others, or from the internet
locations of learners and assessors which might make them inaccessible at times for assessment to take place
marking and grading carried out incorrectly by assessors
misinterpreting the assessment requirements and/or criteria (by learners and assessors)
numbers of learners allocated to assessors is too high, leading to rushed assessments
resources and equipment accessibility, availability and safe use
time pressures and targets put upon assessors and learners
type of qualification or programme being assessed, problem areas or units
types of evidence provided by learners e.g. a reliance on too many personal statements which are not backed up by assessment decisions
unreliable witness testimonies from the workplace, lack of support to witnesses
unsuitable assessment methods i.e. an observation when questions would suffice
unsuitable assessment types i.e. summative being used instead of formative
unwelcome disruptions and interruptions when assessing, such as noise or telephone calls
use of technology and how reliable it is for assessment purposes
whether bilingual assessments could lead to any issues, or language barriers impeding communication
whether evidence and records are stored manually or electronically, and are safe and secure so that they cannot be accessed by unauthorised people
This can include checking:
spelling, grammar and punctuation – if you know the learner speaks in a certain way at a certain level, yet their written work does not reflect this
work that includes quotes which have not been referenced – without a reference source, this is direct plagiarism and could be a breach of copyright
word-processed work that contains different fonts and sizes of text - this shows it could have been copied from the internet, or from someone else’s electronic file
handwritten work that looks different to a learner’s normal handwriting, or is not the same style or language as normally used, or work which has been word-processed when they would normally write by hand
work that refers to information which has not been taught, or is not relevant.
If you are working towards an IQA qualification, guidance for completing the units can be found by scrolling down this page until you see the heading Internal Quality Assurance.
Information Leaflet - Key Concepts and Principles of IQA (£1.50)
6 pages covering: • Why should IQA take place? • The functions of IQA • IQA cycle • Key concepts of IQA • IQA rationale • Key principles of IQA • Role & responsibilities of an IQA • Regulations, Policies and Procedures • Reading list • Website list
Information Leaflet - Planning IQA activities (£1.50)
7 pages covering: • Factors to consider when planning • IQA strategy • IQA activities • Sample plans • Managing risk • Using technology • Reading list • Website list
Information Leaflet - Preparing for an EQA visit (£1.50)
4 pages of information regarding an EQA visit, along with a checklist of what to prepare in advance of the visit.
Information Leaflet - Standardising Assessment and IQA practice (£1.50)
3 pages covering · What is standardisation? · Benefits of standardisation · Standardisation activities · IQA team activities • Reading list • Website list
Information Leaflet - Making IQA Decisions and Giving Feedback (£1.50)
7 pages covering: • Factors influencing decisions • Making a decision: observing practice • Making a decision: sampling work • Appeals • Feedback • Different feedback methods • Providing feedback • Reading list • Website list
Information Leaflet - IQA Records (£1.50)
3 pages covering: • Record keeping • Reasons for keeping IQA records • Data Protection • Confidentiality • Examples of IQA records • Reading list • Website list
(See below for blank templates and completed examples)
Templates – A full set of IQA Plans and Records (in Word) (£3.00)
Can be used by IQAs who do not have their own IQA record system
7 templates in Word (with instructions) plus a sample agenda for a team meeting, for you to amend to suit your own requirements. Includes: Observation Plan, Meeting and standardisation plan, Sample plan and tracking sheet, Training delivery checklist, Assessor observation checklist, Learner discussion checklist, Internal quality assurance sample report. They can easily be amended to suit your own requirements.
Completed examples are available to purchase below: Ref I9016
A full set of completed examples of IQA Plans and Records (£4.00)
7 completed examples of: observation Plan, Meeting and standardisation plan, Sample plan and tracking sheet, Training delivery checklist, Assessor observation checklist, Learner discussion checklist, Internal quality assurance sample report.
A set of blank templates in Word is available to purchase above: Ref AT006
Handout - The role of a Lead IQA (£1.50)
3 pages covering what the lead IQA role involves, with approximately 30 responsibilities, details of how to
perform the role effectively, relevant books and websites.
If you are looking for templates which an EQA might use when visiting a centre, such as observing an IQA, you can find them on this page. Scroll down until you see 'Templates and completed examples'.